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82 lines
7.0 KiB
HTML
82 lines
7.0 KiB
HTML
<!DOCTYPE html>
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<html>
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<head>
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<title>Commenting PDFs</title>
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<meta charset="utf-8" />
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<meta name="description" content="Tips on collaborative editing" />
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<link type = "text/css" rel = "stylesheet" href = "../../images/sprite.css" />
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<link type="text/css" rel="stylesheet" href="../../../../../../common/main/resources/help/editor.css" />
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<script type="text/javascript" src="../callback.js"></script>
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<script type="text/javascript" src="../../../../../../common/main/resources/help/search/js/page-search.js"></script>
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</head>
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<body>
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<div class="mainpart">
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<div class="search-field">
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<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
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</div>
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<h1>Commenting PDFs</h1>
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<p>The <a href="https://www.onlyoffice.com/pdf-editor.aspx?docs=download" target="_blank" onclick="onhyperlinkclick(this)"><b>PDF Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor.</p>
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<p>In the <b>PDF Editor</b> you can leave comments on the content of PDFs without actually editing it. Unlike <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">chat</a> messages, comments stay until deleted.</p>
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<h3>Leaving comments and replying to them</h3>
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<p>To leave a comment,</p>
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<ol>
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<li>select a text passage where you think there is an error or problem,</li>
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<li>
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switch to the <b>Comment</b> tab of the top toolbar and click the <div class = "icon icon-comment_toptoolbar"></div> <b>Comment</b> button, or<br />
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use the <div class="icon icon-commentsicon"></div> icon on the left sidebar to open the <b>Comments</b> panel and click the <b>Add comment</b> button in the top toolbar of the panel, or<br />
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right-click the selected text passage and select the <b>Add Сomment</b> option from the contextual menu,
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</li>
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<li>enter the required text,</li>
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<li>click the <b>Add</b> button.</li>
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</ol>
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<p>The comment will be seen in the <b>Comments</b> panel on the left. Any other user can answer the added comment by asking questions or reporting on the work they have done. For this purpose, click the <b>Add Reply</b> link situated under the comment, type in your reply in the entry field, and press the <b>Reply</b> button.</p>
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<h3>Disabling display of comments</h3>
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<p>The text passage on which you commented will be highlighted in the PDF. To view the comment, just click within the passage. To disable this feature,</p>
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<ol>
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<li>click the <b>File</b> tab at the top toolbar,</li>
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<li>select the <b>Advanced Settings</b> option,</li>
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<li>
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uncheck the <b>Show comments in text</b> box.
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<p class="note">The same option can be found on the <b>Comment</b> tab as well.</p>
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</li>
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<li>click the <b>Apply</b> button.</li>
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</ol>
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<p>Now the commented passages will be highlighted only if you click the <span class = "icon icon-commentsicon"></span> icon.</p>
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<h3>Managing comments</h3>
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<p>You can manage the added comments using the icons in the comment balloon or on the <b>Comments</b> panel on the left:</p>
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<ul>
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<li>
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sort the added comments by clicking the <div class = "icon icon-sortcommentsicon"></div> icon:
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<ul>
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<li>by date: <b>Newest</b> or <b>Oldest</b>. This is the default sort order.</li>
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<li>
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by author: <b>Author from A to Z</b> or <b>Author from Z to A</b>.
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<p><img alt="Sort comments" src="../images/sortcomments.png" /></p>
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</li>
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<li>by status: choose the required option in the <b>Show comments</b> menu, i.e., <b>Open</b>, <b>Resolved</b>, <b>All</b>.</li>
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</ul>
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</li>
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<li>edit the currently selected comment by clicking the <div class = "icon icon-editcommenticon"></div> icon,</li>
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<li>delete the currently selected comment by clicking the <div class = "icon icon-deletecommenticon"></div> icon,</li>
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<li>close the currently selected discussion by clicking the <div class = "icon icon-resolveicon"></div> icon if the task or problem you stated in your comment was solved, after that, the discussion you opened with your comment gets the resolved status. To open it again, click the <div class = "icon icon-resolvedicon"></div> icon. <!--If you want to hide resolved comments, click the <b>File</b> tab on the top toolbar, select the <b>Advanced Settings</b> option, uncheck the <b>Show resolved comments</b> box, and click <b>Apply</b>. In this case, the resolved comments will be highlighted only if you click the <div class = "icon icon-commentsicon"></div> icon.--></li>
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</ul>
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<h3>Adding mentions</h3>
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<p class="note">You can only add mentions to the comments made to the text parts and not to the PDF itself.</p>
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<p>When entering comments, you can use the <b>mentions</b> feature, which allows you to attract somebody's attention to the comment and send a notification to the mentioned user via email and <b>Talk</b>.</p>
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<p>To add a mention,</p>
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<ol>
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<li>Enter the "+" or "@" sign anywhere in the comment text, and a list of the portal users will open. To simplify the search process, you can start typing a name in the comment field - the user list will change as you type.</li>
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<li>Select the necessary person from the list and click the <b>Add</b> button. If the file has not yet been shared with the mentioned user, the <b>Sharing Settings</b> window will open. <b>Read only</b> access type is selected by default. <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">Change it if necessary</a>.</li>
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<li>Save the changes if any by clicking the <b>Save</b> button. If there are no changes, close the <b>Sharing Settings</b> window.</li>
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</ol>
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<p>The mentioned user will receive an email notification that they have been mentioned in a comment. If the file has been shared, the user will also receive a corresponding notification.</p>
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<h3>Removing comments</h3>
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<p>To remove comments,</p>
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<ol>
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<li>open the <b>Comments</b> left panel,</li>
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<li>find the required comment and click the <div class="icon icon-deletecommenticon"></div> button.</li>
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</ol>
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<p>To close the panel with comments, click the <span class = "icon icon-commentsicon"></span> icon on the left sidebar once again.</p>
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</div>
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</body>
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</html> |